Vocational Training Services Policies & Procedures Second Program Enrollment | Attendance & Leave | Withdraw | Satisfactory Adademic Progress | Grievance & Appeals Management System

WWRC Vocational Training Services Program Transfers

Transfers from one program area to another program area in Vocational Training Services are the exception and not the rule. The DRS counselor, WWRC counselor, instructor, other members of the team, and/or the Career and Workforce Division Director would allow a student to change program area after consideration of the request, under the following circumstances:

• The student has completed less than 25% of the current training program (unless there are extenuating circumstances).
• The student is not making appropriate progress in current program.
  • Program has become too difficult resulting in failing grades.
  • Progress is too slow (more than a month behind for feasible employment).
• There is evidence from the Vocational Evaluation that the student has an ability to be successful in the area to which he/she wants to transfer.
• There are special circumstances (determined by the team) that require a transfer.

If a student loses interest and decides that he/she will not work and/or refuses to work in the training area, this is a reason for termination, not transfer.

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Second Program Enrollment Policies

Enrollment into a second training program is the exception, not the norm. While not encompassing all exceptions, examples are changes in the labor market, changes in a consumer's disability, implementation of a new training program, and conditions of re-entrance for those students dismissed for unsatisfactory progress. If a consumer is deemed appropriate by the rehabilitation team and/or pre-admission review process to enroll into a second vocational training program, and the consumer has successfully completed the first vocational training program, the consumer will be scheduled according to admissions availability. Additionally, enrollment into the second program needs to be in the same occupational family or career pathway.

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Attendance & Leave Policies

The Vocational Training Department has a clear attendance policy that is uniformly applied across all training programs. The intent of this policy is to mirror employer expectations so that WWRC's training students will be able to learn and practice skills that will facilitate success in the workplace.

There are two (2) types of leave that can be accrued: Student Leave and Administrative Leave. Examples of each type of leave are documented in the table below.

 

Students are permitted to take leave for illness, personal business, vacations and non-disability related appointments within the guidelines of the 5% rule. Students who miss more than 5% of their time in attendance within a given program of training will not complete their programs with a Certificate of Completion (diploma). Students will not receive or accrue leave during assessment. The instructor will maintain a “leave hours” record for each student. Students are encouraged to maintain a leave balance for emergencies. Students will not be permitted to share or donate leave.

Expectations for Student Leave include:

• Students are responsible requesting and obtaining approval based upon the expectation of individual training areas.
• Student leave is granted only by the instructor and must be pre-arranged. The instructor has the right to deny leave based upon student performance in their program area or leave that exceeds the 5% rule.
• Leave being requested for personal reasons should be submitted at least one workday in advance of the time, except for emergency situations.
• Consistent attendance during assessment and training are critical to the development of good work habits and work skills. Students are strongly encouraged not to take leave during the assessment phase of their program. Attendance during this time should mirror being a new employee on the job.
• Student leave is not required for medical appointments related to a student’s disability (based upon the disability listed on the enrollment sheet and agreed upon by the rehab team)
• A maximum of 2 hours of student leave will be submitted for a non-disability related medical appointment away from WWRC.
• Leave will be submitted for students needing to go to Student Health or to pick up medication not picked up as scheduled.
• Excessive use of leave that has a negative impact on a student’s program may result in a team meeting.
• Student leave may be charged for instructor disciplinary actions not to exceed 6.25 hours per incident. (Hours charged will be equivalent to actual hours missed from the classroom)
• Leave rounded to the quarter hour will be submitted for lateness to the work area.
• Student leave will be charged if a student is required to return to their room to correct a hygiene or appearance deficiency not related to disability.
• Student leave does not extend the length of the program as the 5% rule is built into program hours.
• Absenteeism during SIP must be preapproved by the Rehabilitation Team, (SIP Coordinator or a representative must be included in the discussion.)
• The WWRC counselor can appeal this policy to the Training Department Administration for special considerations.

Administrative Leave Usage is applied as follows:

• If the WWRC Rehabilitation Counselor feels it is appropriate with instructor and student input, a student may be put on an ‘Administrative Leave’ status to address individual issues that may affect their ability to attend class and that time missed will not be counted against the student. The student must leave the Campus when placed on Administrative Leave for cases discussed above.
• Administrative leave will not be counted as training hours in the length of the program. Estimated completion dates must be adjusted to ensure the student is offered the stated number of training course hours for the length of the student program.